Products

Integrated Order Entry System (IOES)

Click here for a FREE IOES Demo

Integrated Order Entry System (IOES) is a scaleable, unique order entry system that provides fast, efficient and seamless sales order entry facilities. IOES offers a range of optional add-on enhancement modules, and is scaleable from SMEs through to the largest of multi-nationals …

IOES-Standard : Provides basic order entry facilities, order confirmation documents and invoice production, tight integration with MS Word and Excel, and automatic emailing capability.
IOES-Professional : All the functionality of IOES-Standard plus … delivery notes, credit notes, back-to-back purchasing capability purchase orders, automatic emailing or faxing capability, goods in, invoice matching, integration with your existing accounting package (Sage, Pegasus etc).
IOES-Enterprise : All the functionality of IOES-Professional plus … credit checking, postcode and address searches and verification, on-line credit card processing, tight integration with your existing ERP system at each stage of the ordering cycle.

Business Benefits

With a modular framework for sales order entry, purchasing and integration with a wide range of add-on modules, IOES enables you to leverage your existing IT investment and an opportunity to break away from proprietary or legacy applications ... without throwing the baby out with the bathwater. IOES offers powerful, flexible, easy to use and function-rich forms that streamline your existing business process, slashing manual and processing overheads as well as printing, postage and telecommunications costs.
IOES is implemented with a guaranteed 100% fit to your business requirements, with a vast array of management reporting capability as standard. Additional, tailored reports can be provided upon request. You can also choose from the complete range of IOES modules to suit your business requirements, regardless of the IOES product variant you choose to implement.

IOES delivers significant business benefits including:

• Streamlined order processing.
• Significant reduction of manual processing.
• Eliminate re-keying and data duplication between systems.
• Enhanced brand image, with standardised corporate templates.
• Improved communication with customers and suppliers.
• Improved productivity.
• Elimination of printing, postage and telecommunication costs.
• Improved management reporting.
• Improved traceability and audit logs through in-depth activity log.
• Increased profits and reduced costs.

Features

IOES provides the following features…

• Powerful order creation facilities, providing the ability to save incomplete orders, cancel orders and amend orders at any time.
• Multiple invoice address and delivery address capability, at customer account level.
• Multiple contact capability at invoice and delivery level, allowing users to specify a default send preference for documents (email or fax) at contact level.
• IOES automatically creates (and sends) the following documents…
• Sales Orders, Sales Order Amendments and Sales Order Cancellations
• Order Acknowledgements
• Purchase Orders, Purchase Order Amendments and Purchase Order Cancellations
• Estimated Delivery Date documents
• Shipment Notifications and Notifications of Outstanding Parts on Order
• Proof of Delivery Documents
• Delivery Notes
• Invoices
• Credit Notes
• Powerful search facilities at Customer/Supplier Account Code, Name, Address, Order Number, as well as full Post Code search, address checking and verification.
• Integration with MS Word, utilising easily-amended Word Document Templates for the basis of any documents created.
• Integration with the market-leading fax server and document faxing system ZetaFax, from Equisys, for sending automated faxes.
• Integration with MS Outlook or MS Outlook Express for the automated sending of emails, with flexible footer and cover note details definable at user level.
• Integration with MS Excel, for the provision of a wide range of management reports
• Mail Order creation capability, with the ability to process credit card payments online.
• Inventory details held at product, and location level.
• Ability to create back-to-back purchase orders, from orders and specific order lines.
• Automatic margin calculation capability, for back-to-back purchase orders.
• Goods in processing, with part invoicing capability.
• Full invoice matching and tight integration with any PC-based financial accounting system (such as Sage, Pegasus etc.) or any ERP system (such as JBA System 21 on the AS/400, BaaN, J.D.Edwards, Oracle etc)

Why not try out the FREE IOES Demo. Or Contact us now for a free, no-obligation demonstration of ASAP at your own offices on 01924 290999 or use our online enquiry form.